Terms and Conditions

Welcome to Kahanika Studios!

These Terms & Conditions are designed to ensure a smooth, creative, and respectful experience for both our clients and our photography team.

By accessing this website, we assume you accept these terms and conditions.

1. Shared Responsibility:

Capturing beautiful moments is a shared responsibility between the client and our photography team.

We expect coordination and timely communication from both sides to achieve the best results.

Kindly ensure family members and guests cooperate during key moments to help us deliver the finest outcome.

2. License & Copyright:

All photographs, videos, films, designs, and other creative works produced by KAHANIKA STUDIOS are protected by applicable copyright and intellectual property laws. Copyright ownership remains with KAHANIKA STUDIOS unless otherwise agreed in writing.

Upon full payment, the Client is granted a non-exclusive, personal, non-commercial license to use the final delivered photographs and videos for personal purposes and social media sharing.

The Client shall not sell, reproduce, commercially exploit, modify for commercial use, or claim ownership of any work created by KAHANIKA STUDIOS without prior written permission.

KAHANIKA STUDIOS reserves the right to use photographs and videos from the event for its portfolio, website, social media, advertising, and promotional purposes, unless a written privacy restriction is agreed upon before the event.

Original RAW files and unedited footage are not included unless specifically agreed upon in writing. Copyright remains with KAHANIKA STUDIOS even when RAW files are provided.

3. Booking & Payments:

A booking is confirmed only after the booking payment is received.

The remaining balance must be cleared as mentioned in the quote which is 20% as booking payment for booking confirmation, 30% by the end of the initial event and remaining 50% on the final occasion day.

The advance payment is non-refundable, as it secures our date and creative crew for your event.

4. Respectful Conduct:

Our photographers and crew work with dedication and professionalism, and we value a respectful environment on every shoot.

Any form of disrespectful behaviour, verbal abuse towards the team will lead to immediate contract termination, and all deliverables may be withheld.

We reserve the right to walk away from an event if the team’s safety or dignity is compromised.

5. Deliverables & Timelines:

Edited photos and videos will be delivered within the timeline discussed during booking, which may vary based on project size and detailing.

Minor delays can occur as we dedicate time to perfecting every image and frame.

Total raw files are shared with the client in the SSD and delivered to clients. It is the responsibility of the clients to take care of the SSD and once if the data is corrupted, recovery is chargeable.

SSD cost to be borne by the clients only.

6. Original RAW Data Retention

The Client is responsible for collecting all original RAW photographs and/or video files from the Company within three (3) months from the date of the Client’s wedding.

The Company will retain the original RAW data only for this three-month period. If the Client fails to collect or request the original RAW data within three (3) months from the wedding date, the Company shall not be held responsible for any loss, deletion, corruption, damage, or unavailability of such data after the expiry of the three-month period.

The Client is advised to collect and securely back up all original RAW data within the specified period, subject to the clearance of all agreed and outstanding payments. After three (3) months from the date of the wedding, the Company reserves the right to delete the original RAW data without any further notice or liability, irrespective of whether the Client has collected or requested the data.

7. Creative Direction:

Kahanika Studios retains creative freedom in photo selection, colour grading, and final editing style.

We always welcome client preferences before or during the shoot, but final artistic discretion rests with our team.

Re-edit or rework requests will be considered only within reasonable and agreed limits.

For video once the song is selected and finalised, the edit can't be redone with another song. If needed it is chargeable as the entire work has to be started again from the start point with a new pattern.

8. Usage Rights:

Kahanika Studios may use selected images or videos for portfolio, website, or social media, unless the client specifically requests privacy in writing before the shoot.

Clients are welcome (and encouraged) to share the content on social platforms with proper credit/tagging to @kahanikastudios.

9. Travel & Accommodation:

For outdoor pre-wedding shoots, including those within Hyderabad, travel and accommodation for the shoot crew are to be borne by the client.

For wedding shoots within Hyderabad, travel and accommodation are not required from the client’s side.

10. Unforeseen Circumstances:

In cases of natural events, sudden illness, or equipment malfunction, our team will make every effort to provide an alternate arrangement or reschedule.

If no alternative is possible, the studio’s liability is limited to a refund of the amount received.

11. Final Delivery & Storage:

Once notified that your photos/videos are ready, please download or collect them within 30 days.

Kahanika Studios will not be responsible for data storage or retrieval beyond this period.

12. Agreement Acceptance:

By confirming your booking with Kahanika Studios, you acknowledge that you have read, understood, and agreed to these Terms & Conditions.

Any modifications or special requests must be discussed and mutually agreed upon in writing.

Our Promise

At Kahanika Studios, we believe in turning real emotions into timeless stories. Our team invests heart, time, and creativity into every frame. With mutual respect, trust, and shared responsibility, together we’ll make your story truly unforgettable.